PoolStack

Every feature for pool service and construction.

Everything in the app, in four groups. One plain line on what each one does for your company.

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Pool service

Run every route without losing the day.

  • Route optimization

    Build the week in minutes. Rebuild it when a tech calls out.

  • Scheduling

    Every job and visit on one calendar.

  • Recurring service

    Weekly stops that schedule themselves and bill every month.

  • Guided checklists

    The same steps at every stop. Make a step required, or ask for a photo.

  • Chemical tracking

    Every reading against its range, and what the chemicals cost.

  • Bodies of water

    Pool, spa and fountain on one account, each with its own readings.

  • Equipment tracking

    Pump, filter and heater on each pool, with model, serial number and install date.

  • Equipment inspections

    Put an inspection on a schedule for any pool. It comes due like a filter clean.

  • Filter cleans

    Filter cleans, backwashes and salt cell cleans that come due on their own.

  • Technician mobile app

    The day's route, water tests, photos and invoices, on iPhone and Android.

Also included

  • LSI calculated for you

    The saturation index worked out from the readings on every visit. No math.

  • Dosing recommendations

    A suggested dose from the readings, the pool's size and its history. The tech checks it.

  • Service reports

    Notes, checklist and photos from the stop, sent to the customer.

For pool service

A guided visit at every pool.

Your tech follows the same checklist at every stop: test the water, dose it, check the filter, take the photo. You see what was done and what the chemicals cost.

  • Pool and spa on the same visit
  • Dosing with the chemical cost
  • Filter cleans that come due on their own
See pool service software
A pool technician standing in a pool, clearing it with a net.

Stop 6 of 14

Henderson pool

PoolSpa

Checklist4 of 5

  • Skim and brush
  • Empty the baskets
  • Test the water
  • Dose chemicals
  • Photo of the pool

Finish stop

Filter clean

Due Oct 14

Dosed and logged

Chemicals this visit$4.80

Route optimization

Build the week in minutes.

Every route drawn on one map. Drag stops between techs and days, and rebuild it when a tech calls out.

  • Fewer miles, same stops
  • Weekly stops that schedule themselves
  • The office and the tech's phone, always in step
See route software
A technician kneeling at an open hot tub cabinet with his tools laid out beside him.

Care

Filter cleans and inspections that come due on their own.

Set the care each pool needs and how often. When it comes due it goes on the tech's visit, or becomes a job or a quote.

  • Filter clean, backwash, salt cell clean, or your own
  • Every so many weeks, months or visits
  • Before and after pictures on the visit
See pool service
A technician in a hard hat checking a pool's sand filter and pump against his clipboard.

Backwash

Every 4 weeks

Done

Filter clean

Every 3 months

Due Oct 14

Inspection

Every 6 months

Due Dec 2

On Tuesday’s visit

Before and after pictures

The parts only a pool company needs.

Bodies of water

Pool, spa and fountain on one account, each with its own readings.

Olivia Bennett

3 bodies of water

  • Main pool

    Pool, 18,500 gal, saltwater

    Weekly

  • Spa

    Spa, 450 gal

    Weekly

  • Front fountain

    Fountain, 120 gal

    Monthly

Chemical tracking

Every reading against its range, and what the chemicals cost.

Blue Heron Pool

Water is balanced
MeasurementResultTargetStatus
  • Free chlorine2.8ppm1 to 3 ppmGood
  • pH7.47.2 to 7.6Good
  • Total alkalinity88ppm80 to 120 ppmGood

Chlorine, 8 visits

$13.40 a pool

Pool construction

Keep the build moving.

  • Gantt scheduling

    Every phase of the build on one chart, with the jobs that depend on each other linked.

  • Daily logs

    Notes, photos, weather and delays from the site, logged every day.

  • Permits

    Each permit with its number, dates and status.

  • Inspections

    Every inspection scheduled, with the result and any re-inspection.

  • Warranty tracking

    The warranty end date on each piece of equipment, so you know what is covered.

  • Subs and vendors

    One list of your subcontractors and suppliers, with trade and contact details.

  • Materials

    Material costs recorded against the build, with specs and delivery tickets on file.

  • Bids

    Send a bid request to your subs. They reply by link, you compare and award.

  • Files and photos

    Plans, documents and photos in folders. Mark up a photo, and choose what the customer sees.

  • Workflows

Also included

  • Homeowner updates

    Write an update and publish it to the customer. Your daily log stays internal.

Gantt scheduling

Excavation to plaster, on one schedule.

Every phase, crew and milestone of the build on one chart. Link the jobs that depend on each other, and switch to a week or a month.

  • Phases with milestones the crew can run
  • Permits and inspections on the same schedule
  • Draws tied to milestones
See pool construction
Workers finishing the blue lining of a pool under construction, seen from above.

For pool construction

Know what happened on site today.

Photos and notes from the build, logged from the phone every day. Send the homeowner an update without showing them your internal plan.

  • Site photos and notes, every day
  • Updates the homeowner can see
  • Permits, inspections and change orders tracked
See pool construction software
A crew tying the steel for a pool shell, seen from above.
Workers finishing the blue lining of a pool under construction, seen from above.

Daily log

Tuesday, Oct 6

Waterline tile set on the deep end.

12 photos

Homeowner updated

Bids

Send it out for bid. Accept the one you want.

Email a bid request to the subs you choose. They reply from a link, you compare the totals and accept one.

  • Sent to the subs you pick
  • Replies come back by link
  • The accepted cost goes on the build
See pool construction
A pool builder in a denim shirt on the phone.

Bid request

Gunite shell

Sent to 3
AS

Alvarez Shotcrete

Total

$19,750

Replied

RG

Reyes Gunite

Total

$18,400

Accepted

WC

Whitfield Concrete

Total

Not priced

No reply

The paperwork and the money on a build.

Permits and inspections

What's approved, and what's next.

Henderson pool build

Permits

  • Pool permit

    Approved

  • Steel inspection

    Passed

  • Final inspection

    Oct 21

Build draws

Bill the build by milestone, and see what's paid.

Henderson pool build

2 of 5 paid
  • 1

    Deposit

    $8,640

    Paid
  • 2

    Excavation

    $17,280

    Paid
  • 3

    Gunite

    $21,600

    Sent
Money and costs

Quote it, bill it, get paid.

  • Quotes and estimates

    Price the job, send it, and the customer approves it from their phone.

  • Invoices

    Invoices go out on their own, from the office or the truck.

  • Any day Auto Pay

    Pick the billing day for each recurring service. Auto Pay collects on it.

  • Online payments

    Customers pay invoices and build draws online, by card or bank.

  • Dual pricing

    Show the card price on every quote and invoice. Bank, cash and check pay your regular price.

  • Build draws

    Bill the build by milestone, and see what's paid.

  • Job costing

    Revenue, cost and profit on every job, and margin on every build.

  • Time and labor tracking

    Crews clock in on the phone. The office approves the timesheets.

  • Expense tracking

    Log purchases and supplier bills, with the receipt photo, against the job.

  • QuickBooks sync

    Customers, paid invoices and payments go to QuickBooks Online on their own.

Also included

  • Card on file

    Charge repairs and add ons to the customer's saved card.

For service and construction

Good, better, best. They pick.

Price the job three ways on one quote. The customer compares the options on their phone and approves the one they want.

  • Three options on one quote
  • Approved from their phone
  • Becomes the job without retyping
Book a demo
A contractor laughing at his phone, his fist in the air.

Good

$1,150

Better

$1,480

Best

$1,890

Invoices and Auto Pay

Invoices go out. Auto Pay collects.

Invoices go out on their own and Auto Pay collects them on the day you pick. No chasing checks at month end.

  • Any day of the month, per service
  • Paid online by card or bank
  • Paid invoices go to QuickBooks
See billing and payments
Office and customers

One record for service and builds.

  • Customer portal

    Customers see their visits, invoices and build, and pay online.

  • On my way texts

    The tech taps On my way and the customer gets a text.

  • Service requests

    New work lands in one inbox, from the office, the tech or the customer.

  • Service locations

    Every address a customer has, each with its own pools, spas and gate code.

  • Unscheduled work

    Visits still waiting for a date, in one list. Drag one onto a day and a tech.

  • Office alerts

    Failed emails, declined Auto Pay, issues from the field and care that is due, in one place.

  • Price book

    Your items and prices, ready to quote.

  • Reports

    What's earned and what's owed.

  • Dashboard

    Today's routes, open quotes and overdue invoices on one screen.

Also included

  • Roles and permissions

    Decide what the office and each tech can see and do.

  • Web app

    Runs in the browser on a desktop, tablet or phone. Nothing to install.

Customer portal

Keep the customer in the loop.

Every customer gets a customer portal. Homeowners follow their build phase by phase, with photos and the next payment. Service customers get a text when the tech is on the way, and pay online.

  • A customer portal for every build
  • On my way texts for service
  • Pay online, without a phone call
Book a demo
A white house with a pool in the backyard.

Customer portal

Henderson pool

  • Excavation
  • Steel and plumbing
  • Gunite
  • Tile and copingThis week
  • Decking
  • Plaster and fill

Today’s update

Tile is going in on the deep end.

Pay draw 3, $21,600

Marcus is on the way

About 9 minutes out

Text

Technician app

The whole day, in the tech's pocket.

Tuesday

Today’s route

6 of 14 stopsOn time

  • Alvarez pool
  • Reyes pool
  • 7Henderson pool9 minutes away
  • 8Bennett pool
  • 9Whitfield pool

Navigate

Henderson pool

Water test

PoolSpa
  • Free chlorine1.2Low
  • pH7.4Good
  • Alkalinity88Good
  • Cyanuric acid47Good

Dose

1 gal chlorine$4.80

Log dose

Henderson pool

Visit

On my way! About 9 minutes out.

Text sent to the customer

Photos

Notes

Visit done

Today's route

Dosing, with the cost

On my way texts

The technician app is on the App Store and Google Play.

Download on the App StoreGet it on Google Play

Switching over

Switch without a cutover weekend.

  1. We bring your data over.

    Customers, routes, service history and chemical readings, imported during the trial.

  2. Run both side by side.

    30 days free, with the whole product. Keep your current software running until you are ready.

  3. Talk to the people who build it.

    A real reply from our team. No auto responder.

A technician in a hard hat checking a pool's pump and filter against a clipboard.

Book a demo.

Give us a little context about your operation. We'll show how PoolStack fits your routes, field team, construction work, and current software.

  1. 01No generic sales deck
  2. 02Migration questions answered directly
  3. 03A clear next step, even if PoolStack is not the fit

Tell us where to reach you.

Six quick fields. Then you will see the available times.

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