Project management for the whole build: the schedule, daily logs, permits, bids, change orders and draws, on the same record as your service customers.
Every phase and job of the build on one chart, from excavation to plaster. Set the dependencies by linking a job to the one it waits on. Switch between the Gantt, a week and a month. A new build, a remodel or a replaster each starts from its own template of phases.
Notes and photos from the site, logged from the phone every day, with the weather, site access and any delay. Your log stays internal. The homeowner gets only the update you publish.
Each permit with its number, authority, dates and documents. Each inspection with its date, its result and any re-inspection. You see what is approved and what is next.
A proposal with three options. The homeowner picks.
Price the build or the remodel three ways on one quote: good, better, best. The homeowner compares the options on their phone and approves the one they want. The approved quote becomes the job without retyping.
Your subs and suppliers sit in one list, with trade and contact details. Email a bid request to the subs you choose. Each one prices the scope from a link, with no login. You compare the totals and accept one, and its cost goes on the build.
Price the added work or the credit and send it. The homeowner approves or declines it in their portal, and the project total moves with it. The original agreement stays intact, so you can always see what was agreed first.
Lay out the payment plan once: a deposit, then a draw for each milestone. Each draw is ready to bill when its phase is done. It goes out as an invoice, and the homeowner pays online by card or bank. You see what is collected and what is left to collect.
5Plaster and startupInvoice after Plaster / interior
$17,280
Not sent
$4,200 of $90,600 is not on this plan.Add bill
Customer portal
The homeowner follows the build.
Homeowners see where the build stands phase by phase, the updates and photos you publish, and the next payment. They pay it there, and approve or decline a change order there too.
The finished pool stays on the same customer record, ready for weekly service. Set up a recurring service and the visits land on a route, with the water chemistry, the equipment and the monthly bill on the same account. Nothing is typed into a second system.
One customer record, first estimate to weekly service
Pool construction software runs a pool build from the first estimate to the last draw. It holds the schedule with its phases and dependencies, the subs and their bids, the permits and inspections, the change orders, the daily log and the payment plan. It also shows the homeowner where the build stands. It is made for pool builders and pool contractors doing new builds, remodels and replasters. PoolStack is pool builder software and project management in one, and it keeps the finished pool on the same customer record for weekly service.
What software do pool builders use to run a build?
A build can be run from spreadsheets, a general construction tool and accounting software, with the pieces kept in step by hand. Pool builder software puts the schedule, the subs, the permits, the change orders and the draws in one place. PoolStack does that, and keeps the finished pool on the same customer record for weekly service.
Can I use general construction software for pool builds?
You can, but a pool build has parts a general tool is not built around. The phases run in a set order, from excavation to plaster. Inspections come between them. Draws follow the phases. The homeowner wants to see progress. And when the build is done, the pool needs weekly service. PoolStack is built around those, with service on the same customer record.
Does the construction side cost extra?
No. Pool construction is in the same price as pool service. There is one tier. See pricing
How does draw billing work?
You lay out the payment plan for the build: a deposit, then a bill for each milestone. A bill can wait on a phase. When it is ready you create the invoice and send it, and the homeowner pays online.
What does the homeowner see?
Their own portal: where the build stands, the updates and photos you publish, payments and change orders. Your daily log and internal notes stay internal.
How do change orders work?
Price the added work or the credit and send it for approval. The homeowner approves or declines it in the portal, or the office records an approval taken by phone or email. Approved changes move the project total.
Do subs need a login to bid?
No. Each sub gets a link, prices the scope and submits. You compare the replies and accept one.
How do I keep track of permits and inspections?
Each permit sits on the build with its number, authority, dates, documents and status, from preparing to approved. Each inspection has its date and its result: scheduled, passed or failed, with any re-inspection.
How does job costing work?
Every job shows its revenue, cost and profit, and every build shows its margin. The accepted bid's cost goes on the build. Material costs, purchases and supplier bills are recorded against it, with the receipt photo. Crews clock in on the phone and the office approves the timesheets.
How do I keep track of subs and vendors?
Your subcontractors and suppliers sit in one list, with trade and contact details. Send a bid request to the subs you choose for a scope, compare what comes back and accept one. The accepted cost goes on the build.
How do homeowner selections work?
Mark a material as the homeowner's choice and follow it from approved to ordered to received. Material costs are recorded against the build, with specs and delivery tickets on file.
Where do the plans and photos go?
Into the build's files: plans, documents and photos in folders. You can mark up a photo, and you choose what the customer sees.
Does it track equipment warranties?
Yes. The equipment on each pool is recorded with its make, model and serial number, and the warranty end date on each piece shows what is still covered.
Does it work for remodels and replasters as well as new pools?
Yes. Start a new build, a remodel or a replaster from its own project template, each with its own phases and payment plan.
What can the crew do from the phone?
Log the day's notes and photos from the site, and clock in. The office approves the timesheets.
Does it sync with QuickBooks?
Yes. Customers, paid invoices and their payments go to QuickBooks Online on their own while you are connected.
Can I run service and construction in one account?
$79 a month, all access: the whole product in one tier, with pool construction and pool service both in it. Early adopters lock that rate for life. See pricing
Is there a free trial?
Yes. 30 days free, with the whole product. Keep your current software running until you are ready.
Book a demo.
Give us a little context about your operation. We'll show how PoolStack fits your routes, field team, construction work, and current software.
01No generic sales deck
02Migration questions answered directly
03A clear next step, even if PoolStack is not the fit
Tell us where to reach you.
Six quick fields. Then you will see the available times.
Layout & dig
Steel inspection
