Price the job three ways, send the homeowner a proposal they approve on their phone, take bids from your subs, and turn the yes into the job and its draws.
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Projects
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Henderson pool buildP-0042Shoot gunite is next on Oct 8
In progress
13 jobs
Bennett replasterP-0041Surface prep is next on Oct 12
In progress
6 jobs
Reyes spa additionP-0043No jobs have been added yet
Approved
0 jobs
Alvarez remodelP-0044Quoted
Good, better, best
Give the homeowner a choice instead of a single number. Put a good, a better and a best version of the job on one quote, built from the items and prices in your price book. The homeowner reads all three on their phone and approves the one they want.
Good
$1,150
Better
$1,480
Best
$1,890
Bids from your subs
A builder's price starts with what the subs charge. Pick a scope, such as the gunite shell, and email a bid request to the subs you want to hear from. They open a link and put in a number, with no account and no login. You see the replies next to each other and accept one, and that cost goes on the build.
Bid request
Gunite shell
Alvarez Shotcrete
Total
$19,750
Replied
Reyes Gunite
Total
$18,400
Accepted
Whitfield Concrete
Total
Not priced
No reply
After the yes
When the homeowner approves, the quote becomes the job without retyping. Start a new build, a remodel or a replaster from its own template of phases, and see every phase and job on one schedule.
Henderson pool build
In progressProject work
%
August 2026
September 2026
Layout & excavation
100%
Layout & excavation
Layout & dig
100%
Layout & dig
Steel & plumbing
100%
Steel & plumbing
Set steel
100%
Set steel
Rough plumbing
100%
Rough plumbing
Steel inspection
100%
Steel inspection
Gunite
60%
Gunite
Shoot gunite
60%
Shoot gunite
Deposit and draws
The price the homeowner approved is paid in stages. Set a deposit, then a draw at each milestone, each one a fixed amount or a percent of the contract. A draw comes ready to bill when its phase is finished, and the homeowner pays the invoice online.
Henderson pool build
Payment plan
2 of 5 paidCustomer total
$90,600
Collected
$25,920
Left to collect
$64,680
$8,640
Paid
$17,280
Paid
$21,600
Awaiting payment
$21,600
Not sent
$17,280
Not sent
$4,200 of $90,600 is not on this plan.Add bill
Change orders
Homeowners add a spa or upgrade the tile halfway through. Write it up as a change order, with its price or its credit, and send it. They approve or decline it in their portal. A yes moves the project total, and the agreement they first approved is still there to see.
Agreed scope and price
Henderson pool build
Original agreement$86,400.00
Change orders
Add sun shelf
CO-001 · Sep 18
+$4,200.00
Approved
Pebble finish upgrade
CO-002 · Oct 5
+$3,150.00
Awaiting customer
Customer total$90,600.00
Customer portal
Needs your attention
Change order #2
Pebble finish upgrade
+$3,150.00
Approve
Decline
Customer approved
New total $93,750.00
What the homeowner sees
The homeowner who approved the proposal gets a portal for the job. It shows which phase the build is in, the updates and photos you choose to publish, and the payment that is due next, with a way to pay it. What you write in your daily log stays with you.
Customer portal
Henderson pool
Today’s update
Tile is going in on the deep end.
Pay draw 3, $21,600
Marcus is on the way
About 9 minutes out
Text
Price the job, send it, and the customer approves it from their phone.
Your items and prices, ready to quote.
Send a bid request to your subs. They reply by link, you compare and award.
One list of your subcontractors and suppliers, with trade and contact details.
Material costs recorded against the build, with specs and delivery tickets on file.
Revenue, cost and profit on every job, and margin on every build.
Bill the build by milestone, and see what's paid.
Customers pay invoices and build draws online, by card or bank.
Every phase of the build on one chart, with the jobs that depend on each other linked.
Plans, documents and photos in folders. Mark up a photo, and choose what the customer sees.
Customers see their visits, invoices and build, and pay online.
Customers, paid invoices and payments go to QuickBooks Online on their own.
Also included
Start a new build, remodel or replaster from its own phases and payment plan.
Mark a material as the homeowner's choice and follow it from approved to ordered to received.
Record a cash or check payment against the invoice.
A payment receipt emailed to the customer.
Decide what the office and each tech can see and do.
Runs in the browser on a desktop, tablet or phone. Nothing to install.
Guides and tools
How a job is priced, approved and turned into work.
More questions? Email us
Pool estimating software prices a pool job and turns the price into a proposal the homeowner can approve. It keeps your items and prices in a price book, lets you offer more than one option, and collects the sub bids that set your cost. After the yes it carries the job forward: the schedule, the payment plan and any change orders. PoolStack is pool estimating software for pool builders and remodelers, and the approved quote becomes the job without retyping.
They are four words for the same thing: the price you give the homeowner for the job. So pool bid software, pool quoting software and pool proposal software all mean the same tool. PoolStack calls it a quote. A bid request is different. That is the price you ask a sub for.
Yes. Price the job three ways on one quote. The homeowner sees the options side by side and approves the one they want.
From their phone. They compare the options and approve the one they want, and the approved quote becomes the job without retyping.
Any of them, the same way. Once the quote is approved, start a new build, a remodel or a replaster from its own project template, each with its own phases and payment plan.
With a bid request. Choose the scope and the subs, and each sub gets an email with a link. They price the scope there and submit, without a login. You compare what came back and accept one, and the accepted cost goes on the build.
Yes. Your items and prices sit in a price book, ready to quote.
The quote becomes the job. Lay out the payment plan, a deposit and then a draw for each milestone, and see the phases on the schedule. The homeowner follows the build in their portal.
Set the payment plan when the job starts: a deposit first, then one bill for each milestone, each a fixed amount or a percent of the contract. A bill can wait on its phase. When the phase is done you create the invoice, send it, and the homeowner pays online.
It becomes a change order. Price what was added, or the credit, and send it to the homeowner. They say yes or no in their portal, or the office records a yes taken by phone or email. An approved change moves the project total. The original agreement is left as it was.
Yes. Every job shows its revenue, cost and profit, and every build shows its margin. The accepted bid's cost goes on the build, and material costs, purchases and supplier bills are recorded against it.
Yes. Customers, paid invoices and their payments go to QuickBooks Online on their own while you are connected.
No. There is one tier with the whole product in it, and nothing is held back for a higher plan. Start with quotes, and use the schedule, the draws and the service side when you are ready.
PoolStack is $79 a month, all access: estimating comes with the whole product in one tier, with pool construction and pool service both in it. Early adopters lock that rate for life. See pricing
Yes. 30 days free, with the whole product. Keep your current software running until you are ready.
Give us a little context about your operation. We'll show how PoolStack fits your routes, field team, construction work, and current software.
Six quick fields. Then you will see the available times.
